The Yukon Historical & Museums Association (YHMA) is seeking an engaged, self-motivated individual to join our team as Records Management and Digitization Officer, focusing on strengthening YHMA’s records and information management practices while building community connections and preparing for the organization’s upcoming 50th anniversary.
The successful candidate will gain experience in and develop skills related to non-profit heritage organization administration, develop a professional network in the Yukon heritage community, and gain a deeper understanding of Yukon heritage and the overall heritage sector.
Under the direction of the Executive Director, the Records Management and Digitization Officer will assist with the continuing implementation of our Archives and Records Management Policy and Digital Strategy, as well as cataloguing, arranging, digitizing, and identifying the subjects of photographs, slides, and audio-visual recordings documenting YHMA’s activities to facilitate sharing and making accessible these records as part of our anniversary celebrations.
The successful candidate will have the opportunity to develop an individualized training plan and to participate in additional opportunities for professional development and networking where possible.
The successful candidate will also be provided with the option to work remotely where tasks allow.
Duties and Responsibilities
- Develop written procedures for tasks required for compliance with our Archives and Records Management Policy, where procedures do not yet exist;
- Develop written procedures for digitization of records in accordance with best practices and the organization’s needs and priorities;
- Plan and conduct an inventory of YHMA’s active and archival records in all formats, both physical and digital;
- Arrange priority written records according to the Records Classification and Retention Schedule, including the identification of records for disposal;
- Working with the supervisor, arrange for the disposal by destruction or donation of identified records in accordance with the Records Classification and Retention Schedule;
- Arrange, catalogue, and digitize, where possible, audio-visual records that document YHMA’s activities;
- Coordinate the identification of people, places, and events documented in these records and, where necessary and desirable, secure permissions to share them publicly;
- Working with the supervisor and Board volunteers, assist in the identification of other records for potential digitization in the interest of research, accessibility, organizational transparency, and/or celebratory activities;
- If time allows, begin digitization of identified records;
- Assist with daily operations by completing basic administrative and maintenance tasks as required; and
- Prepare a final report outlining projects/tasks completed and results.
Essential Qualifications
This position is located in Whitehorse, Yukon. Candidates must reside in Whitehorse or be willing to relocate to Whitehorse for the duration of the position. Assistance in locating housing will be provided if needed.
This position is dependent on approval of funding from the Young Canada Works (YCW) and/or Canada Summer Jobs (CSJ) programs of the Government of Canada. Candidates must meet the following criteria to be eligible for this position:
- be a Canadian citizen or a permanent resident, or have refugee status in Canada;
- be legally entitled to work in Canada;
- be between 16 and 30 years of age inclusively at the start of employment; and
- be a high school, college, CEGEP or university student.
The successful candidate will also be required to register in the YCW online candidate inventory prior to hiring, if they are not already.
Desired Qualifications
- Strong interest in heritage, especially Yukon heritage, and the heritage sector;
- Studying in a related field, including but not limited to: archival studies, records and information management, collections management, curatorial studies, cultural/heritage resource management, museum studies/museology, conservation, history, Aboriginal studies, arts administration, or non-profit management;
- Strong organizational and time management skills;
- Strong written and oral communication skills;
- Ability to take initiative and work independently as well as in a team setting;
- Comfortable working and communicating with diverse individuals;
- Experience in archives and records management, digitization, policy and procedure development, and/or report writing;
- Strong computer skills, including proficiency with email, Microsoft Word and Excel and/or GSuite;
- Experience with Microsoft Access or other database software will be considered an asset.
YHMA welcomes participation from equity groups. All qualified candidates are encouraged to apply.
Hours: 37.5 hours/week
Term: 10-16 weeks, May 5-August 22 (approximate, dependent on funding)
Rate: $22.65/hour
Application Deadline: April 13, 2025
How to Apply